Group people and resources with function roles - CtrlConnect

A function role groups the people who do a job, such as Marketing, Finance, or HR, with the workspaces they are responsible for. CtrlConnect uses function roles to work out who should review a workspace or its access. Open them from Function roles in the sidebar.

Browse roles

Each role shows as a card with an initials avatar in the role’s color. Use the toolbar to search, sort, and switch between grid and list view.

Create a role

Click the create button on the Function roles page.
Enter the role name and details in the dialog.
Save. CtrlConnect opens the new role’s details page.

Role details

The details page is the source of truth for a role. It has four tabs:

Tab	What it’s for
Resources	The workspaces, Teams sites, and OneDrives whose ownership or sharing this role is responsible for. These drive who receives access reviews.
Members	The people in the role. Add people directly or link one or more Entra groups. People added through a group show a via group badge.
Activity	The history of changes to the role.
Settings	The role’s name, color, description, and owner, and the option to delete the role.

Remove members or delete a role

Removing members and deleting a role both ask for confirmation. Changes are recorded in the audit log.