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Lifecycle reviews ask the right person whether a workspace, its access, or a license is still needed, and record what happened. CtrlConnect has three review queues, all under Lifecycle in the sidebar.

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The three queues

Workspaces

Workspaces that have gone inactive, are already archived, or are candidates for cleanup.

Access

Workspaces whose external sharing or membership needs to be confirmed by the owner.

Licenses

License assignments that may no longer fit, such as expensive licenses on accounts that stopped signing in, or licenses on disabled accounts.

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Columns

All three queues use the same columns, so they work the same way.

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Send a review

1

Select the items

Open a queue and select one or more rows.
2

Click Send review

Pick an email template. Optionally, schedule when it goes out and set a reminder cadence while the review is pending.
3

Track the response

The Review column changes to Sent. When the owner answers in the review portal, it changes to Completed.

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Apply a policy

Click Apply policy to attach one of your automation policies to a row. CtrlConnect records which policy was applied, so the audit trail shows why an action happened.

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Exclude from reviews

Click Exclude from reviews to remove a row from future review runs, either for a date range or permanently. You must enter a reason. The exclusion is recorded in the row’s history.